This is our Privacy Policy. Please also read our Cookie Policy below. This Privacy Policy and the Cookie Policy applies to all our Websites. Find a full list of our Websites in Who We Are.

Who We Are

We are Notting Hill Media Limited, a limited liability company registered in England with company number 3937009, registered office at 1 Lyric Square, London, W6 0NB, UK (“We” and “Us”). We publish the following websites:

(individually a “Website” or together the “Websites”).

How to Contact Us

If you need any further information about this Privacy Policy – or want to contact us about anything – you can contact us in any of these ways:

  • email us at 
  • call us on + 44 20 7183 0709 (UK) during office hours (9 am to 6pm GMT)
  • write to us at Data Protection Team, Notting Hill Media Limited, 1 Lyric Square, London, W6 0NB, United Kingdom.

Our Privacy Promise

This Privacy Policy and the Cookie Policy explains how We collect, process, and use your personal information (“Your Information”).

We are committed to protecting your privacy and the privacy of Your Information. We are required by the Data Protection Act 2018 and GDPR (General Data Protection Regulations) which came into force in the UK and, in the case of GDPR, throughout the EU from 25 May 2018 (the “Act”) to follow strict procedures to protect personal data. For your protection, we are registered under the Act and have given all the appropriate notifications to the Information Commissioner.

Please read this Privacy Policy and Cookie Policy carefully. If you don’t accept these terms, then please stop using the Website and don’t submit information through the Website.

You can unsubscribe at any time via the unsubscribe link at the bottom of marketing emails we send you. You can also change and update your email preferences via the link in the emails we send you (see How to Contact us above).

We update this Privacy Policy and Cookie Policy regularly and we will post the new version online and we encourage you to review this Privacy Policy and Cookie Policy from time to time to review any changes. We will inform you, and seek your consent, when we make major changes to this Privacy Policy and Cookie Policy.

What information about you do we collect?

When you register with Us on one or more of our Websites, or when you contact Us with a query you provide us with the following personal information:

  • your name,
  • your address,
  • your phone number,
  • your e-mail address,
  • your user ID and password for the Website
  • information in relation to what company you work for and what kind of a job you do.

Why do we collect this information?

We use this personal information about you for the purposes listed in the section below headed What do We do with Your information?

Our web server also collects data about every visitor to the Website, including you. This data includes the IP address, the length of time you spent on the Website and pages you accessed when visiting the Website (see our Cookie Policy below for more information). This information enables us to analyse your preferences both on an individual basis and an aggregated basis so that we can provide you with information that is more appropriate to you.

Message boards, blogs, and other public forums

The Website makes message boards, blogs, and other such user generated content facilities available to users of the Website and registered users can provide content for and participate in these facilities. Any information that you disclose in these areas of our Website becomes public information and you should always be careful when deciding to disclose your personal information. For more information and the applicable terms, please click on the US Website Terms and Conditions for and for all other Websites click on Website Terms and Conditions and in both cases see our House Rules.

What do We do with Your information?

We use Your information on the lawful basis of our legitimate business purposes, and which enable us to enhance the services we provide you with, to make our service and your Website experience more relevant and effective for you or, where specified below, on the lawful basis of your consent. This means that we use Your information:

  • to help us to identify you when you log in to the Website
  • to allow us to contact you by email when required to fulfil the services we offer you – for example to send you e-newsletters that you have opted-in to receive (which contain a summary of general industry information including products, news and technology) and emails to tell you about specific technology reports or white papers that we think will be of interest to you or so that you can download a whitepaper that you have requested to download.
  • so that we can contact you for our direct marketing purposes - for example, to send you details of those products or services that we offer that we have identified as likely to be of interest to you based on your use of the Website and your email preferences. This will be in accordance with the preferences that you indicated when you completed the online preferences form
  • to help us to conduct market research and analysis which can help us to better provide our Services to you in the future.
  • to allow you to participate in interactive features of our Website services, such as to leave comments, respond to calls to action, participate in the user generated content and surveys, where you choose to do so
  • so that we can contact you with information about our Websites and about our services (such communications may include advertisements, native/sponsored content or any other information relating to third party companies and/or products that we think may be of interest to you)
  • to allow us to personalise your visit to the Websites such as providing you with recommendations and tailored advertising to improve your experience on the Website. If you don’t want to receive this kind of advertising, please see the Cookie Policy section below regarding cookies.
  • To deal with and respond to you about a comment you have submitted for or on our message boards, blogs and other user generated content facilities
  • to share your information with other companies (see When Will we share your information with another company? Below)
  • for our internal record keeping
  • to monitor your compliance with our Website Terms and Conditions

We also do the following things with your information:

  • we sometimes enhance the information you provide to us with information that we collect from other sources, normally information which is available to the general public such as information you provide on your LinkedIn profile (if applicable) and information about the company you work for, which is available from its corporate website. We do this as it allows us to provide a better service to you. We may also share this enhanced data with the named sponsors or originators of the whitepaper or product information sheets that you have chosen to download and we do this in accordance with the specific and explicit consent you give at the time of downloading the applicable content – for example, a white paper.
  • We do research on your company’s interests based on the information provided to us when you register to use our Services.
  • We may keep a record of which products and services you are interested in based upon your historical downloads (e.g., how many times you download White Papers relating to access control in the education sector) so that we can provide a more tailored, relevant service to you.
  • We also monitor user traffic patterns and site use on an aggregated basis.

When will we share Your Information with another company?

If you make a "contact company" request and/or a "contact manufacturer" request regarding a product or demo, we share Your Information with the relevant company or manufacturer so that they can contact you directly with an answer to your query or request.

If you change your mind and do not want us to share Your Information with that third-party company or manufacturer, please contact us (see How to Contact Us above) and tell us you want to cancel your enquiry.

We may also share Your information in the following situations:

  • With other companies within our Group of companies which are Notting Hill Media Inc, and Notting Hill Media Pty Limited as these other companies need access to Your information to help us provide the Services efficiently.
  • with suppliers we hire to process data on our behalf – and we require that these suppliers undertake to only act on our instructions and to ensure they have data security measures in place. The kind of activities we outsource are “data enhancement” which is when your information is matched with information about you in the public domain, for example your LinkedIn profile.
  • If we decide to sell the Company to another company.
  • With the sponsor of the White Paper that you download, who may contact you with details of products and services that they provide however, we will only share Your Information with the named sponsor of the White Paper if you have given your consent to us doing so (consent is the lawful basis for us to share Your Information with the sponsor of the White Paper). We ask for your consent to share your information with the White Paper sponsor, as a pre-condition to providing the White Paper, as we consider this to be reasonable and valid in all the circumstances, having carried out an impact assessment, in accordance with ICO guidelines.
  • With the download of a product datasheet or download a PDF version of a product page, the relevant product provider may contact you with details of products and services that they provide however, we will only share Your Information with the relevant product provider if you have given your consent to us doing so (consent is the lawful basis for us to share Your Information with the relevant product provider).

In addition, we disclose Your Information in a non-personal identifying form (generally in the form of statistics) to prospective partners, advertisers and other third parties in order to describe our services to them and for them to analyse the use of the Website.

Updating/Unsubscribing/Amending Your Information

We take steps to regularly update and validate Your Information to ensure that the information is accurate and up to date by contacting you via emails and with pop up notices on the website which ask you to verify or update Your information.

You can also amend, update, or remove Your Information that you give us at any time by sending your request to .

You can also amend or update your information at any time via your User Profile on the Website. You can raise comments or questions about privacy issues, or remove Your Information from our database entirely or ask for a copy of the personal data we hold about you, in each case by contacting us with your specific request at  (also see How to Contact Us above).

You can manage your email preferences at any time via the email preference link at the bottom of the emails we sent you.

Whenever we contact you, (for example to send you an email newsletter which you have requested) you will always find an unsubscribe link at the bottom of the email, which you can also use to tell us if you no longer wish to receive the newsletter or other communication in question.

Right to be forgotten

In accordance with Data Protection Act (2018) you are entitled to request for your data to be deleted. Upon receiving your request for such deletion, we will immediately begin processing the removal of your data from all associated databases. Please note, some third parties’ databases can take up to 30 days to complete this process. Notting Hill Media and all associated databases will ensure deletion within a maximum of 30 days.


The Website contains links to other websites. Please be aware that we are not responsible for the privacy practices or content of such other websites and you should exercise caution and look at the privacy statement applicable to the website in question.


We have taken appropriate steps to ensure that Your Information is secure to protect against unauthorised access or use, alteration, unlawful or accidental destruction and accidental loss. Appropriate measures in place include limiting the number of people who have physical access to our

California Consumer Privacy Act 2018

Pursuant to the California Consumer Privacy Act of 2018 (“CCPA”), Notting Hill Media in scope of the CCPA (“NHM,” “we,” “us” or “our”) are providing this California Consumer Privacy Act Notice (“CCPA Notice”). 2021. Terms used but not defined shall have the meaning ascribed to them in the CCPA.

Categories of Personal Information

We collected and disclosed the following categories of personal information in the preceding 12 months as indicated with a Yes below:

# Categories of personal information Collected Disclosed
A. Identifiers such as a real name, alias, postal address, telephone or mobile contact number, unique personal identifier, online identifier, Internet Protocol (IP) address, email address and account name. Yes Yes
B. Personal information as defined in the California customer records law, such as name, contact information, professional profile, and financial information. Yes Yes
C. Characteristics of protected classifications under California or federal law, such as gender and age. No No
D. Commercial information, such as transaction information, purchase history, buying power, event networking information and payment information. Yes Yes
E. Biometric information, such as fingerprints and voiceprints. No No
F. Internet or other electronic network activity information, such as browsing history, search history, online behaviour, interest data, and interactions with our and other websites, applications, systems, and advertisements. Yes Yes
G. Geolocation data, such as device location and IP location. Yes Yes
H. Audio, electronic, visual, and similar information, such as images and audio, video or call recordings created in connection with our business activities. Yes Yes
I. Professional or employment-related information, such as job title as well as work history and experience in presenter bios collected for events, presentations, marketing collateral and testimonials in connection with our business activities. Yes Yes
J. Education information subject to the federal Family Educational Rights and Privacy Act, such as student records. No No
K. Inferences drawn from any of the personal information listed above to create a profile or summary about, for example, an individual’s preferences and characteristics. Yes Yes

We collected this personal information from you and from other sources such as: our affiliates; our customers; public and publicly available sources; our third-party resellers and referral partners, vendors, data suppliers and service providers; partners with which we offer co-branded services, engage in joint event or marketing activities; social networks; news outlets and related media; and the organization with which you are employed or affiliated.

We may have used this personal information; to operate, manage, and maintain our business; to provide our products and services; to communicate with you; for our vendor management purposes; and to accomplish our business purposes and objectives, including, for example, using personal information to: develop, improve, repair, and maintain our products and services; process or fulfil a request or other transactions submitted to us; personalize, advertise, and market our products and services; conduct research, analytics, and data analysis; maintain our facilities and infrastructure; undertake quality and safety assurance measures; conduct risk and security control and monitoring; detect and prevent fraud; perform identity verification; perform accounting, audit, and other internal functions; comply with law, legal process, and internal policies; maintain records; exercise and defend legal claims; and fulfil legal obligations.

We disclosed the above categories of personal information to: our affiliates; our customers; our vendors, service providers, suppliers, agents and representatives; joint venture partners; other entities offering products and services that may have been of interest to you; the administrators authorized by your organization (such as if you accessed our services through an account administrated by your organization); licensors of third-party applications (such as if you accessed a third-party application on our services through a license agreement with the licensor); and other parties where required by law or to protect our rights for our operational business purposes.

​If you are a resident of California and are not a job applicant, employee/contractor, or employee/contractor of another company interacting with us in your job role, you have the right to request what category of personal information we collect about you, how we use that personal information, and the categories of third parties we disclose that personal information. You also have the right to request that we delete your information. To make a request, you can contact us by email to at . Provide us enough information to verify your identify. We will use information you provide to us to verify your request. If we cannot initially verify your identity, we may request additional information to complete the verification process, such as, for example, a copy of your driver’s license and/or a recent utility or credit card bill.

​California residents also have certain rights regarding the “sale” of “personal information” (as such terms may be defined by CCPA). California residents have the right to opt out of such “sale” of their “personal information” in accordance with CCPA by sending an email to

​We will not discriminate against you because you have exercised any of your privacy rights under the CCPA.


Your Rights

Where Mexican law applies, you may submit, personally or through a legal representative, a written request to exercise the rights of access, rectification, cancellation and/or opposition (ARCO rights) with respect to your personal information as well as the rights to limit the use or disclosure and withdraw your consent to the processing of your personal information at any time to our Department of Protection of Personal Data at the contact address identified below. The request must contain and comply with the requirements of the Federal Law on Protection of Personal Data Held by Private Parties and its Regulations and the Federal Institute for Access to Information and Data Protection (


If you have any questions, comments or requests regarding this Privacy Policy or our processing of your information, please contact .

Transfers of Your Information Overseas

The internet is a global environment and using the internet to collect and process personal data necessarily involves the transmission of data on an international basis.

Your personal data may be transferred outside of the UK or European Economic Area (which currently comprises: Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Romania, Slovakia, Slovenia, Spain and Sweden) for processing by our third party data processors with whom a data processing contract is in place. Whilst no longer a part of the EU, the UK is governed by the Data Protection Act (2018) which is congruent with the EU’s GDPR at the time of updating this policy.

With your express informed consent, which we ask you to give when you decide to download a White Paper, we may also transfer Your information to the applicable sponsor of the White Papers we publish on our Website.

The transfer of Your Information to the overseas White Paper sponsors which are based in countries outside the EEA may carry a risk which we are required under GDPR to highlight to you. We ask you to give your express informed acknowledgement of this risk when you decide to download a White Paper. We also ask each of the White Paper sponsors to ensure that Your Information is processed only in accordance with the applicable UK Data Protection legislation.

You can withdraw your consent to the overseas transfers referred to in this Privacy Policy at any time by following the How to Contact us instructions above.

Cookie Policy

To improve your experience on the Website, we use a feature of your internet browser called a ‘cookie’ to track site usage and remember your preferences including what eNewsletters you want to receive.

Your Acknowledgement

We hope that after you have read our Cookie Policy you will have sufficient details about the ‘cookies’ used on the Website to be reassured that we use them responsibly. If you have any further questions about our Cookie Policy, please contact us by sending an email to Please note that by continuing to use the Website you are consenting to the use by Us of cookies.

What is a cookie?

A ‘cookie’ is a very small piece of information in the form of a text file placed on your computer hard drive by lots of the websites that you visit. ‘Cookies’ allow us to identify you when you sign in to our website, in order to help you get the best out of your visit to the website and improve your user experience, for instance by remembering that you have visited before. They can also be used to make sure that the advertising you see is relevant to you. Online behavioural advertising (also known as interest-based advertising) is a way of serving advertisements on the websites you visit and making them more relevant to you and your interests. Shared interests are grouped together based upon previous web browsing activity and web users are then served advertising which matches their shared interests. In this way, advertising can be made as relevant and useful as possible. Relevant ads can also be delivered based upon the website content you have just been viewing. This is known as ‘retargeting’.

For further information about ‘cookies’ please visit

In this Cookie Policy we have used the following categories of ‘cookies’

  • Strictly Necessary Cookies
  • Performance
  • Functionality
  • Targeting

This categorisation has been defined by the International Chamber of Commerce (UK) branch

Strictly Necessary cookies

‘Cookies‘ are set to help support the structure of the pages that are displayed to you. These help the Website to function and enhance the look and feel of the Website. They also help to improve navigation around our Website and allow you to return to pages you have previously visited. This type of ‘cookie’ only lasts for the duration of the time you are visiting the Website. When you leave the Website they are deleted automatically.

Performance cookies

‘Cookies’ are used to provide aggregated statistics on visitors to our Websites and their browsing behaviour. This enables us to order the Website to make customers’ journeys easier, and if necessary make improvements. The data is aggregated and anonymised, which means we cannot identify you as an individual.

To optimise our performance, we use Google Analytics, the world’s most respected and trusted analytics package. You can view their privacy policy here

Functionality cookies

Wibiya toolbar (the bar at the bottom of the Website) uses a cookie to remember whether it is enabled or disabled.

Targeting cookies i.e. Third Party Cookies and Cookies used for Advertising

We allow Google Ad Manager software to use cookies to track the display of adverts on the Website.

Google explains the following:

Google Marketing Platform advertising products (Display & Video 360, Search Ads 360, and Campaign Manager 360) and Google Ad Manager use cookies to improve advertising. Some common applications are to target advertising based on what’s relevant to a user, to improve reporting on campaign performance, and to avoid showing ads the user has already seen.

Cookies themselves contain no personally identifiable information. Depending on the publisher’s and user’s settings, information associated with cookies used in advertising may be added to the user’s Google Account.

Opting out of ads personalization
If a user opts out of ads personalization using Google’s Ads Settings, they will no longer receive personalized advertising from Google.

Click here to see Google’s full explanation of how their Google Ad Manager cookies work.

Cookie Maintenance

You can set your browser to accept or reject all specific ‘cookies’. You can also set your browser to alert you each time a ‘cookie’ is presented to your computer. You can delete ‘cookies’ that have been stored on your computer but remember, if you prevent us from placing ‘cookies’ on your computer during your visit, or you subsequently delete a ‘cookie’ that has been placed, it will restrict features of our Website.

By disabling your ‘cookies’ from the browser settings, you will be restricting the ‘cookies’ that we use to manage our, website and this will have an impact on how the website will function. This will apply to all websites once ‘cookies’ are disabled via your browser settings and not only our Websites.

The Help menu on the menu bar of most browsers will tell you how to prevent your browser from accepting new cookies, how to have the browser notify you when you receive a new cookie and how to disable cookies altogether. You can also disable or delete similar data used by browser add-ons, such as Flash cookies, by changing the add-on's settings or visiting the website of its manufacturer.

However, because cookies allow you to take advantage of some of the Website's essential features, we recommend you leave them turned on.

End of cookie policy section.

If you have any questions or concerns regarding this Privacy Policy and Cookie Policy, or any requests concerning your personal information please contact the Data Protection Officer at Notting Hill Media Limited, 1 Lyric Square, London, W6 0NB, United Kingdom or email us at .

This Privacy Policy and Cookie Policy was last updated in August 2021 Copyright © Notting Hill Media Limited 2021, all rights reserved